Document Scanning Services

Whether you require a dedicated on-site document scanning solution or wish to outsource the entire scanning process to us, we can advise and even install a complete document scanning and document management system in your office if required .

We offer advice and consultancy throughout the whole scanning process and can also help with key issues such as the legal admissibility of scanned documents or arranging secure destruction after the scanning of your documents is complete.

Document Scanning Service (TIFF, PDF, PDF Searchable, OCR)

Pearl Scan's tailored document scanning services are flexible enough to adapt to whatever digitising requirements you may have. We will collect your documents, have them scanned into a good quality electronic image and return the files along with the original documents back to your office.

Our scanning bureau is fully equipped with state of the art document scanning technology and can cope with high volumes of documents while also offering quick turnaround times.

Which Documents?

Our scanning bureau scans any type of documents such as:

• Purchase / Sales Ledgers Application Forms
  
• Contracts / Records Insurance Policies
• HR/Personnel Files
  
• POD Delivery Notes
  
• Medical Records
  
• Legal Files
• Client Files
• Drawings / plans / maps

Prior to the document scanning process all documents are fully prepared into a
scan-ready format by de-stapling, un-binding, removing creases and folds from the documents.

Once documents are scanned in, our services also include image processing in which cropping, de-skewing and enhancing can be applied to any poor quality or older documents in order to improve the quality of the final scanned image.

Document Indexing

After the initial document scanning stage, all files are then indexed by your specific preference or by the following familiar categories:

• Reference number
  
• Title
  
• Client name Date
  
• Company name

This indexing ensures easy retrieval for you and your staff and the ability to have more than one option available when searching for specific documents. Our latest indexing software is also capable of capturing any data or printed barcode data on documents and then outputting this into a fully formatted database for you to use.

Storage Media for documents

The final step is then to archive all the scanned data onto whichever media format you require, which could be on a CD, DVD, local hard drive, a central server or even securely online. It is here that you can really begin to see instantaneous results and have the ability to instantly retrieve and share any scanned documents from your PC or laptop while in or away from the office!

Document Search Software

Part of our bureau scanning services includes our document retrieval software which is supplied free of charge on a CD. You should find the software very user friendly and simple to use and most importantly no prior training or installation is required.

Once the CD is inserted into your CD-ROM, a small search window will appear on the screen, in order to retrieve a document all you need to do is type in the file name and within seconds the file will be displayed. As well as being viewed the document can then also be printed, faxed, hosted online or emailed to other colleagues.

To enquire about our document scanning services and pricing call us on 0161 832 7991 or try out our FREE online document scanning quote.