Directory/Publication Scanning and Conversion

Many companies have directories of information kept in books which contain details such as client names and addresses, attendees for events, products and prices, lists of services or just general relevant information for an industry. There are staff that actually require all of this directory information in an editable electronic format. This is where our specialist directory and publication scanning comes into play.

Why Scan and Capture Directories?

By scanning and extracting the data from hard copy directories, publications or address books into a usable format such as Microsoft Excel it offers great conveniences whether the data is contact data, product data or site data.

• You can keep spreadsheets of address data to refer to instantly at your desktop
• This offers the ability to import contact data into CRM systems and other software such as Sage or in-house product software
• This data can then be accessed in or outside the office by hosting it for other relevant users
• Data can be copy and pasted into other documents

Similar to our book scanning Pearl Scan can offer flat scanning using our dedicated book scanners or feed scanning whereby the book binding is removed therefore offering faster scanning and a cheaper option as a result.

Directory Book Scanning Process

We can collect the directory(s)or books from your office and bring them back to our scanning bureau, here we can remove the bindings or keep them in-tact and scan them using our high quality book scanners to ensure a good quality output for the conversion, once the pages are in electronic format we use our specialist OCR conversion software to convert these images into editable text format into a Text file, Microsoft Excel, XML format, spreadsheet or Word file which are usually the popular options.

Once this data is converted we then apply our specialist formatting to ensure the file is laid out exactly as you require and all of the relevant columns and fields line up correctly.

There are many uses and benefits to having data from booklets, reports, catalogues, manuals or directories available in electronic format exactly as it appears on the hard copy pages. We will ensure that the conversion to the editable format keeps the same formatting as the original or if required a format of your own preference using custom field titles and preferred layouts instead.

Costs of Directory/Book Scanning

The costs initially depend on the page volume, they layout and whether these can be de-bound. Fill out a few questions here to get pricing on this exercise or call 0161 832 7991 to discuss this further.