Data Capture and Forms Data Capture

Data Capture for feedback and completed customer forms

Using our state of the art data scanning technology and data capture software we provide high quality data capture and data extraction from forms and other documents. This process is used when an office holds forms which they want to convert into text editable and text searchable electronic format documents.

Numerous types of forms are often ideally used for data capture such as:

• Customer application forms
• Customer survey and feedback forms
• Student enrolment forms
• Tax documentation
• HR Personnel forms
• Housing and tenancy documents
• Multiple choice tests

Many organisations are still hiring unnecessary temporary data entry staff to enter data from large piles of documents. There really is no need for this costly process when our data capture scanning service can immediately extract the typed data from every page using OCR (Optical Character Recognition) and feed it straight into the computer. The reliability factor is also a major advantage with OCR and data capture as it provides a 99.95% accuracy rate for characters.

OMR (Optical Mark Recognition) is another advanced technique used within data capture. This captures marks such as crosses and ticks contained in forms such as customer feedback surveys so these can be gathered to produce statistics reports on any specific boxes ticked by customers.

How can Data Capture help you?

By installing data capture in your office processes you can save up to 90% of time on processing forms as well as ensuring all scanned documents are text searchable. By having documents backed up electronically using data capture it offers greater convenience and time saving benefits to you and your staff.

Many market research companies and other offices around the world are seeing the rewards of using data capture over manual data entry, they are enjoying such long term benefits as:

• Time is saved on entering information manually
  
  
• ICR (Intelligent Character Recognition) recognises some handwriting
  
  
• Data is fed into the system with great accuracy reducing the chance of errors
  
  
• No need to search through paper files for one record, simply type the required text into a search engine and the results will appear
  
  
• Keep all records safe for electronic backup in more than one location
  
  
• Produce reports and gather statistics immediately using information extracted from the forms
  
  

How does Data Capture work?

Documents are scanned in using high speed scanners with high resolution settings. Once the forms have been converted electronically and archived a combination of OCR, ICR and OMR is used to capture the data from each form and convert this into the required electronic file format. This text is also then editable on the scanned page.

This offers the convenience of having all records available in a database. For example a University could have a pile of enrolment forms captured and converted into a database so each name or any particular field on the form can be found in the database search engine.

How much does the Data Capture process cost?

This can vary depending on the amount of forms and the amount of data types which need to be captured. But if you require a quote on then do not hesitate to contact us on 0161 832 7991 and we will provide all the information you need on how data capture can work for you. Or fill in some quick details for a FREE Online quote.